Company Secretary

Silhouette of Business Meeting

Company Secretary Services

According to Hong Kong Company Ordinance, each Hong Kong Limited Company must contain at least one statutory company secretary, whereas he/ she cannot be the same sole director of the company.

The statutory company secretary must be an ordinarily resident in Hong Kong, a Hong Kong qualified accounting professional, a Hong Kong qualified legal professional or a Hong Kong Trust or Company Service Providers Licensee. The statutory company secretary carries an important role in the Limited Company and is familiar with the Hong Kong Company Ordinance and able to assist on the statutory and governance affairs.

Company register address must be in Hong Kong. Non-Hong Kong addresses, ‘care of’ addresses or post office box numbers are not acceptable. Most letters like government letters, tax authority letters, legal letters, client contract will send to the company register address.

In many ways, it is recommended to get a proficient firm that is fully versed in the Hong Kong Company Ordinance to handle this important role, given that a layperson or an incapable service provider can produce many difficult times to you, from appointment of new director/ shareholder, share transfer, increase in authorized share capital to apply for change of company name. These can be handled in a painless way, or the opposite, a time and resources wasting way, and incurred government heavy penalty.

We are licensed professional which can attend as statutory company secretary for client’s company and provide one stop professional company secretary services.


We provide an all-rounded company secretary services:

  • Attend as company secretary for the company
  • Update and maintain company statutory record
  • Arrange annual general meeting and board of directors meeting and related minutes
  • Preparation of special / ordinance resolution
  • Prepare and submit annual return
  • Act as nominee director or shareholder
  • Change of director, shareholder and company secretary
  • Transfer of share and share allotment
  • Change of the company name
  • Provide company and business register address
  • Scan and send out notice upon receive of letters
  • Change of company and business register address
  • Prepare and maintain significant controller register
  • Appointed as designated representative as legal contact point
  • Apply and renew business register
  • Amendment of Memorandum and Article of Association
  • Apply company deregistration
  • Apply company liquidation